Accommodation

MCI Amsterdam, the official housing partner for the 35th congress for the Scandinavian Society of Anaesthesiology and Intensive Care Medicine (SSAI) has reserved a number of rooms at the congress venue and in hotels are located a few minutes walk from the congress venue. Reservations can be made directly via the Housing Partner MCI Amsterdam.

Reservations can be made online together with your registration to the congress: the reservation section will show real-time availability and the applicable rates.

 

Overview of the selected hotels for the 35th SSAI Congress 2019

*All rooms will be charged in DKK

*Given rates are for the standard room types

**Early Bird rates are available for bookings made before May 15, 2019 at 17:00 CEST. Flex rates can also be booked after this deadline.

Tivoli Hotel & Congress Center (congress venue)

Tivoli Hotel & Congress Center is centrally located and offers 396 elegantly furnished rooms, decorated with a hint of the Tivoli Gardens theme. Tivoli Hotel offers a restaurant, fitness room, swimming pool and free Wi-Fi in all rooms.

As the name indicates this hotel is located within the Congress Center.

Wakeup Copenhagen Carsten Nieburhs Gade

Wakeup Copenhagen is a modern hotel centrally located in Copenhagen. The hotel has 510 en-suite rooms, and all rooms feature air conditioning, flat-screen TV and free internet connection.

Wakeup Copenhagen, Carsten Niebuhrs Gade is located right next to the Tivoli Congress Center.

Copenhagen Island

This ultra-modern, stylish hotel is located on an artificial island in central Copenhagen, right next to Fisketorvet Shopping Centre. Guests enjoy free wi-fi, gym and sauna access. The hotel is located 5 minutes walk (450 m) from the congress venue.

Individual booking conditions

Room Rates

All rates quoted are the lowest available for standard rooms during the period of the congress. Deposits are payable in DKK and prices include all applicable taxes. Breakfast is included, unless otherwise mentioned. All taxes are subject to change. Remaining payments and personal accounts are payable directly at the hotel in DKK.

 

Reservation and payment conditions

Early Bird Rate

Early Bird reservations can only be made before May 15, 2019 at 17:00 CEST. To benefit from these rates, a deposit payment for the full stay must accompany your reservation. In the event of modification, cancellation or no-show of an Early Bird booking, any deposits made towards MCI Amsterdam are non-refundable.

 

Flex Rate
A one-night deposit payment in DKK for the first night must accompany your hotel reservation. Your booking will be confirmed upon receipt of your hotel deposit. This prepaid deposit will be deducted from your final hotel invoice when checking out from the hotel. Remaining payments and personal accounts are payable directly at the hotel in DKK. Upon check-in, you will be requested to provide a guarantee by credit card or cash deposit.

Special requirements (such as double room, twin room, smoking room) concerning the hotel rooms will be available upon request, and cannot be guaranteed. Standard check in times vary from 14:00 to 16:00 hours and check out times vary from 11:00 to 12:00 hours. Should you need guaranteed early arrival before check-in times, or a late departure after the check-out time, the previous or following night is to be reserved and paid.

 

Payment by credit card

When paying by credit card, the total amount due for the hotel deposit is charged in DKK. The online registration platform is a secured site. VISA, Eurocard/MasterCard and American Express are the only credit cards accepted. Please enter all relevant information on the registration form. Upon completion of the online registration process, you will receive a paid invoice (receipt) by email. Payment via the online form by credit card is highly recommended as your hotel reservation is immediately confirmed. As from the 28th of July 2019 only payment per credit card is accepted

 

Check-In, Check-Out & Special Requirements

Standard check in time at hotels is 15:00 hrs. Check-out time is starting as of 11:00/12:00 hrs. Should you need a guaranteed early arrival (before 15:00 hrs.) or a late departure (after 12:00 hrs at all the hotels), an additional night is required to be booked and paid for. Special requirements (such as double room, twin room, smoking room) concerning the hotel rooms will be available upon request, and cannot be guaranteed.

 

Additional requests

Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to MCI in writing (fax, letter or email). Please do not contact the hotel directly, as they will not accept any changes or cancellations made directly.

 

Changes, Cancellation Conditions and no-shows

Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to MCI by email (SSAI-registration@mci-group.com). Please do not contact the hotel directly, as they will not accept any changes or cancellations made directly.

In case of a no-show, the hotel will guarantee your room until 11:00 the day after your check-in date. After this time, your reservation will be considered cancelled, the hotel can no longer guarantee your stay for the remaining nights and the above-mentioned cancellation fees will apply.

 

Cancellations – Individual Reservations (Not applying to Early Bird rates)

Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to MCI by email (SSAI-registration@mci-group.com). Please do not contact the hotel directly, as they will not accept any changes or cancellations made directly.

 

  • Cancellations made until the 28th of June 2019 will be fully refunded less DKK 350 administration costs.
  • Cancellations made as of the 29th of June 2019 are non-refundable. MCI Amsterdam will charge the full stay for cancelled reservations, cancelled nights within a reservation or no-shows.

 

A handling fee of DKK 350 per hotel room will be charged for every hotel modification received after the 31th of July 2019.

 

Reference number and Hotel voucher

For your own convenience and to facilitate the reservation procedure, we kindly ask you to take note of your reference number and refer to this number in all correspondence with the MCI Housing Bureau. Please bring the hotel voucher with you, as it will serve as proof of your reservation at the hotel and deposit.

Group

For hotel reservations for groups, please download this form and return it to ssai-registration@mci-group.com

Contact
Official Housing Partner MCI Amsterdam BV
Schipluidenlaan 4 – 1062 HE Amsterdam – Netherlands
Phone: +31 20 575 4220 – Email: SSAI-registration@mci-group.com